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Senior Vice Provost


Contact Senior Vice Provost  

Senior Vice Provost

Philips Memorial Hall, Room 008
700 South High Street
West Chester, PA 19383

Dr. Jeffery L. Osgood, Jr.
Senior Vice Provost and Dean of Graduate Studies

Andrea Grinwis
Academic Affairs Programs and Policies Manager

The Office of the Senior Vice Provost reports to the Provost and provides leadership for several areas within Academic Affairs:

Information and Resources

Students look to this office when dealing with difficult academic issues. Such issues include:

  • Academic Probation and Dismissal
  • Academic Recovery Plans
  • Academic Integrity Violations
  • Course Substitution Requests
  • Grade Appeals
  • Readmission after previous academic difficulty

Students can find more detailed information by visiting Student Information and Resources.

Specific questions related to student matters should be directed to the Academic Affairs Office: 610-436-3551.

The Office of the Senior Vice Provost also oversees curricular matters and is responsible for maintaining integrity with regard to the university's academic policies. This office:

  • Oversees Program Review & Assessment and First-Year Student Scheduling.
  • Acts as liaison to The Curriculum and Academic Policies Council (CAPC) and The Pennsylvania State System of Higher Education (PASSHE).
  • Provides leadership for faculty development in order to facilitate an engaged learning environment.

Visit Faculty/Staff Information and Resources for more information.

Have a question for our office? Contact the Office of the Senior Vice Provost at 610-738-0492.

Important Information

Important Dates

The two-year Academic Calendar and all monthly calendars are housed on the Registrar site.

Spring semester begins: Monday, January 22.

Add/Drop period: Monday, January 22 – Monday, January 29

To ensure WCU students are able to secure federal financial aid, PASSHE is now requiring faculty to report student attendance. Attendance rosters will be available for faculty during this initial attendance period: Monday, January 22 – Monday, February 5

Course withdrawal period: Monday, January 29 – Friday, March 30

Enrollment snapshot: Friday, February 9 (Please review class rosters and confirm that all students are registered prior to this date.)

ARP deadline for students on academic probation: Friday, February 16(This pertains to undergrads only)

Spring Break: 5pm, Friday, March 9 - 8am, Monday, March 19

To ensure WCU students are able to secure federal financial aid, PASSHE is now requiring faculty to report student attendance. Attendance rosters will be available for faculty during this term midpoint attendance period: TBD

No Grade (NG) completion deadline: Friday, March 30

Audit request deadline: Friday, March 30

Pass/Fail request deadline: Friday, March 30

It is recommended that at least one major course evaluation take place (with the students receiving feedback) before the term withdrawal deadline: Monday, April 30

Last class day: Friday, May 4

Final exams: Monday, May 7 – Friday, May 11  

Undergraduate Commencement: Saturday, May 12 & Sunday, May 13

Graduate Commencement: Saturday, May 12

Important Information for Syllabus Creation

The information below may be found anytime by visiting the Senior Vice Provost’s website.

· Policy on Required Course Information, Evaluations, and Course Syllabi

· Syllabus Checklist: Information required by every course syllabus, including graduate course syllabi, gen ed course syllabi, and distance ed syllabi

The following documents were created by CAPC to assist faculty in complying with the above referenced policy. The Office of the Provost, WCU-APSCUF, and CAPC would like to offer the following tips to provide faculty seamless ways of distributing the required syllabus statements: 1) simply attach/staple the appropriate syllabus template document to your existing syllabus; and/or, for electronic distribution on D2L, 2) place a reference in the syllabus directing students to a separate file containing the required syllabus statements posted in the same digital space as the syllabus.

Important Syllabus Notes

  • · The Emergency Communication Committee has recommended that the emergency phone number for WCU's Department of Public Safety – (610) 436-3311 – be listed on all course syllabi. This specific recommendation is made to help the campus be prepared in case of an emergency situation.

    · Please include the Excused Absences Policy on all syllabi.

Policy Notes and Important Information

  • All academic policies can be found in the Undergraduate and Graduate Catalogs or on the CAPC Policies page.
  • Award Z grades to students who stop attending classes but do not drop or withdraw during the semester. This information is important to the Financial Aid Office, so they maintain compliance with the U.S. Government Policy for awarded aid.
  • When posting student information, us easy stem to identify students other than their social security number or WCU ID number.
  • Transfer students must earn 60 credits at WCU in order to qualify for honors at graduation.
  • Transfer credits that were taken Pass/Fail are noted on students’ records as TP. This designation will indicate that the course must be retaken for a grade if required.
  • Students must complete MAT1XX, WRT120, and WRT2XX by the time they have earned 60 credits. Transfer students entering with 60 or more credits should be urged to complete these requirements during their first semester at WCU.

Student Advocate for ADA Accommodations

In an effort to assist students who either receive or may believe they are entitled to receive accommodations under the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act of 1973, the University has appointed a student advocate to be a contact for students who have questions regarding the provision of their accommodations or their right to accommodations. The advocate will assist any students who may have questions regarding these rights.

Ms. Lynn M. Klingensmith, Director of Social Equity/Title IX Coordinator, has been designated in this role. Any students who may need assistance with their rights to accommodations should contact her at

Athletic Events during Finals Week

Recently the University presidents of the Pennsylvania State Athletic Conference (PSAC) voted to allow athletic contests and championships to be played during the PASSHE final exam period. This new development may impact administration of finals, since multiple day championships will now occur during WCU’s final exam week. Under WCU’s Excused Absence Policy, any athlete who is participating in an athletic event or championship must be allowed to take, without penalty, any exam or quiz that they miss due to competition or be offered a fair alternative. With rosters now indicating the athletes in your class, you have the opportunity to proactively develop a solution.

Textbook Tips for Students and Faculty

The cost of textbooks may deter some students from purchasing them, which can hinder their academic success. As such, the Division of Student Affairs Multicultural Student Success Committee has compiled a list of affordable textbook purchasing options to encourage students to buy their required readings in a timely manner:

Faculty members are encouraged to share this information with their students at the beginning of each semester through their syllabi, email, or other communication methods.

Submitting CAPC Proposals with CIM

Training guides and videos, as well as links to:
  • CIM-Course,
  • CIM-Policies, and
  • CIM-Programs

can be found on the CAPC – Proposals page: Be on the lookout for notices regarding upcoming CIM Open Lab sessions for those who’d like one-on-one assistance with proposals.